Clinical trial vendor budgets

One Platform. Four Stages.
Zero Spreadsheets.

The complete vendor selection workflow for clinical trials, from RFP through award, with every budget standardized and every decision auditable.

I'm a Sponsor I'm a CRO

BEACON-301 · Vendor ComparisonUSD · latest

Category	CRO A	CRO B	CRO C
Project Management	848,800	727,600	780,400
Clinical Monitoring	3,020,000	3,345,600	3,110,300
Data Management	600,000	677,200	555,200
Biostatistics	515,000	553,000	436,000
Investigator Grants	1,530,000	1,657,500	1,402,500

Lowest total bidCRO C · $6,284,400

Side-by-side by category. Every vendor standardized automatically.

The Real Cost of Spreadsheets

You already know this process is broken

The problem is not that your team lacks expertise. The problem is that the tooling never existed, so teams built it in Excel.

Without ClinBoard

3–5 days to reformat a single budget version from a single vendor, repeated with every revision
CROs miss RFPs because sponsors can't locate the right BD contact when it matters
Inconsistent categorization across vendors turns comparison into guesswork
Staff leave, and every benchmark, past decision, and vendor history vanishes with the spreadsheet: zero institutional memory

With ClinBoard

Any vendor budget parsed and categorized in seconds, regardless of format
CRO BD contacts are always findable, searchable by therapeutic area, phase, and geography
Standardized categorization so vendors are compared on what they actually quoted
Institutional memory that compounds with every RFP you run, and outlasts any team

Who It's For

Built for both sides of the table

ClinBoard fixes the sponsor side of the table, so the RFPs CROs receive are structured, specific, and ready to bid on.

CRO

For CROs

A strong bid should never lose because the sponsor couldn't make a fair comparison.

Your BD contacts stay discoverable: sponsors find you when they are building shortlists, not after
One portal for proposals, budgets, and questionnaires, with third-party vendor budgets that roll up automatically
RFPs arrive with complete study specs, clear evaluation criteria, and structured timelines. No more ambiguous scope documents
A performance record that differentiates you over time, built on verified delivery data rather than references alone

How It Works

Four stages. One continuous workflow.

Each stage feeds the next: no rekeying, no reformatting, no lost context between steps.

Define

Set study specifications, build the responsibility matrix, and attach protocol documents. Everything the vendor needs, structured before the first email goes out.

Distribute

Assemble the RFP, select vendors from the directory or invite new ones, and publish.

Collect

Vendors upload budgets in their own format. Each file is parsed, categorized, and normalized automatically, ready for comparison within seconds.

Compare

Side-by-side comparison across standardized categories, bid defense scoring, and a documented rationale for every award decision.

The Network Effect

A marketplace that improves with every participant

ClinBoard is not a point tool. It is shared infrastructure: the more organizations that participate, the more valuable the platform becomes for everyone.

More vendors, more competition

A larger vendor directory means broader shortlists and more competitive bids for every study.

Deeper benchmarks, better estimates

Every completed RFP contributes to the benchmark database, making cost estimates and pricing analysis more precise.

Fairer process, stronger bids

When sponsors send structured RFPs, CROs respond faster and with more accurate proposals, raising the quality on both sides.

Basic CRO participation is always free

Free sponsor tier to get started

Set up in days, not months

One Platform. Four Stages.Zero Spreadsheets.